Article 1 – CONSTITUTION
The Association named “World Poetry Academy” is made up for a period unlimited in time.
Article 2. LEGAL FRAMEWORK
The Association, a non-profit-making, acts in national and international scale.
Article 3. SEAT
The permanent seat of the Association of the “World Poetry Academy” is located at Verona, Via Roma 1/E.
Article 4. AIMS OF THE ACADEMY
The Academy, in addition to establishing between its members a permanent bond, wishes to act for the diffusion of poetry in the world. It takes part each year in the celebration of the World Poetry Day proclaimed by UNESCO.
Article 5. MEMBERS
The members are classified in:
- A) Founder members
The founder members of the Association are those involved in the constitutive act.
- B) Ordinary members
The ordinary members are physical individuals, public organizations or legal entities who can ask for admission in the Academy, if they share its aims and purposes. The Council of Administration decides for their admission. This decision isn’t open to appeal.
- C) Honorary members
The honorary members are personalities and poets of international fame coming from various geo-cultural areas of the world. The Council of Administration name these members according to the proposal of the President.
In the event of an absence because of death, resignation or any other duly noted reason, the Council of Administration will undertake to appoint one or more honorary substitutes according to the proposal of the President.
Article 6. ASSOCIATES AND BENEFACTORS
The associates include:
- Physical people and the public and private Organizations which will make request of it
This request will be evaluated by the Council of Administration, on the proposition of the President. Its decisions are without appeal.
- Persons in charge for the great festivals of poetry, directors of the Houses of Poetry, magazines of poetry, the university specialists, not on a purely personal basis, but under the terms of their function.
They are named by the Council of Administration on a proposition of the President.
The benefactors are:
Personalities who give their moral and financial support to the Association in order to achieve its aims and purposes.
The Council of Administration name them according to the proposal of the President.
The benefactors can appoint a representative as delegate who has the right to vote during the ordinary and extraordinary assemblies.
The Council of Administration can decide, as unappealable judgement, to keep out those members who injure the image or the interests of the Association.
Article 7. RESOURCES OF THE ACADEMY
The resources of the Academy include:
- subsidies granted by National Organizations, Public Ministries and regional or municipal authorities, interested in the Academy’s activities;
- subsidies granted by International Organizations such as UNESCO, in accordance with the laws in force in the country where the Academy has its seats
also, subsidies granted by private institutions, patrons and sponsors of the activities of the Academy;
- financial supporters;
- incomes rising from events organized by the same Academy, including the membership fees.
- Every year the Council of Administration decides upon the ordinary and honorary membership fees in accordance with the programs and requirements of the association.
Article 8. ORGANS OF THE ACADEMY
The organs of the Academy are:
- The General Assembly
- The Council of Administration
- The President
- The Honorary Presidents (if they are nominated)
- The General Secretary
Article 9. GENERAL ASSEMBLY
The General Assembly of the Academy is formed up by the Founder Members, Ordinary Members and the Representative of the Benefactors (if nominated). She meets once a year.
Honorary members, associates and benefactors can also take part to the Assembly but they can’t vote.
The General Assembly is ordinary and extraordinary.
It determines the policy of the Academy, meets once a year to adopt the budget and the lines of the program.
The Ordinary Assembly:
- approves the asset and liability statement;
- plans the annual activity of the Academy;
- every 5 years designates the members of the Council of Administration together with the President and the General Secretary of the Academy.
The extraordinary Assembly:
- approves the modifications of the Statute according to the preliminar proposal of the Council of Administration;
- deliberate the anticipate dissolution of the Academy.
The Assembly, whatever its form, is convened by the President, who chairs it.
The convocation is done by registered letter or any other mean of telecommunication to prove its receiving. It is sent to all members entitled to vote (founder and ordinary members) at least 15 (fifteen) days before the fixed meeting day.
The Ordinary Assembly is regularly made up in first convocation if it has the presence of 50% (fifty percent) of the members entitled to the vote.
It deliberates in order to the majority of the presents. The delegations must be written.
Its second convocation has no constitutive quorum and the ordinary assembly deliberates in order to the majority of the presents.
The Extraordinary Assembly is regularly defined if it has:
(in its first convocation) the presence of the 75% (seventy-five percent) of all members and in its second convocation the presence of 60% (sixty percent) of all members.
The decisions are adopted with the favorable vote of minimum the 50% (fifty percent) of being entitled to vote.
To deliberate the anticipated dissolution of the Academy it is necessary to have the assent of 4/5 (four/fifth) of being entitled to vote.
Article 10. THE COUNCIL OF ADMINISTRATION
The Council of Administration is an organ charged to lay down the objectives of the Academy and to take care of their realization on the basis of the patrimonial availabilities and main lines deliberated by the General Assembly.
Its mandate is of 5 years.
The Council of Administration is composed by a variable number from 3 (three) to 10 (ten) members elected by the Assembly according to the proposal of the President.
The Council of Administration meets at least once a year, chaired by its President, who has the right to vote and in the case of equality the voice of the President prevails.
It prepares the program and budget proposals to submit to the General Assembly; it decides without appeal of the adhesion of new members, as well as new associates and benefactors of the Academy; every five years it presents a candidature for the function of President of the Academy.
If, during the term of office, one or more members of the Council of Administration fail for any reason, the remaining members (if they represent the majority of the Council of Administration) have the option to appoint temporary members.
The Council of Administration is convened by the President by a registered letter or other means of telecommunication to ensure proof of delivery, sent 8 (eight) days before the date of the meeting. It is chaired by the President. The meetings of the Council of Administration are duly made up with the presence of the majority of the members in office (including the President and the General Secretary). The decisions are made in the majority of those present.
The members of the Council of Administration must participate at the assemblies or justify their absence. The Council of Administration may delegate yearly, in whole or in part, extraordinary acts to the President and / or to the General Secretary.
Article 11. THE PRESIDENT OF THE ACADEMY – HONORARY PRESIDENTS
The President is elected, for a renewable period of 5 (five) years, by the Ordinary General Assembly, according on a proposal of the Council of Administration.
The President chairs the General Assembly and the Council of Administration with voting rights. He decides the agenda and directs the debates.
In case of President’s absence or impediment, his functions will be provided by the senior member of the Council of Administration.
One or more Honorary Presidents may be appointed, according to the proposal of the President, especially for specific esteems according to the associative goals.
Art. 12 – THE GENERAL SECRETARY OF THE ACADEMY
The General Secretary of the Academy is appointed by the Assembly according to the proposal of the Council of Administration for 5 (five) years and take part to the meetings of the Council of Administration having voting rights; he takes care of the ordinary management of the Academy, in accordance with the program lines of the Council of Administration and the General Assembly, to whom he presents an annual financial and administrative report.
Article 13. REPRESENTATION OF ASSOCIATION
The representation of the Association towards third parties and in court is a responsibility of the President and in case he is prevented by the General Secretary.
Article 14. RULES OF PROCEDURE
The Council of Administration will adopt, later on, same Rules of procedure to define the operating mode of the Academy.
Article 15. DISSOLUTION AND EXTINCTION
The Association dies in the case envisaged by the article 27, first and second subparagraph of the Italian Civil Code.
The dissolution of The Academy can also be decided by the General Assembly under the terms of the article 9 of this Statute.
The Assembly will have the responsibility to name one or more liquidators and it will decide the devolution of the inheritance.